Each year, as part of the annual budget process, Council will determine a financial commitment to the "Event Support Program". This money, up to a maximum of $2,000 per eligible organization, will be available for direct community support.

• Recreation, Arts, Culture and Heritage Events
• Community Beautification Events
• Special Events
• Tourism / Economic Development Events

1. Applicants must be a non-profit community group or organization whose primary focus is within the municipal boundaries of Elliot Lake.  Funding will be available to Elliot Lake specific events only.
2. This support is intended to be supplementary to an organization's main source of funding. Support shall not be the primary source of funding for the organization.
3. All support shall be for future projects. Retroactive funding will not be considered.
4. Applicants should be aware that new events may be prioritized over returning events.
5. Approved sponsorship is only for the fiscal year in which the organization has applied. It is not to be regarded as a commitment by the City to continue such assistance in future years.
6. Requests may be reduced in value at the discretion of the City to support a wider range of projects.
7. No financial support will be considered unless specifically authorized by this policy. In according grants, the City may impose at its sole and unique discretion the conditions it deems fit.

The following entities are not eligible for funding under the event support program:

• Private sector businesses
• Individuals
• Publicly-funded institutions (i.e. hospitals, school boards) and non-profit organizations that are predominantly funded by senior levels of government
• Organizations that may be located within the City of Elliot Lake, but are more regionally oriented (where the benefit cannot be expressly identified to Elliot Lake residents or within Elliot Lake boundaries)
• Special interest groups (defined by the City in their sole and unique discretion)

Applications are to be submitted using the attached Event Support Program Application Form, and shall include:

1. The name of the organization(s) and the contact information (name, address, telephone number and email) of a person who can answer questions regarding the information submitted on the application form
2. A brief description of the organization
3. A brief description of the event: including objectives of the event, or the benefits to the community resulting from the event and expected date of completion
4. Proof of a Certificate of Insurance is required.  The City of Elliot Lake assumes no responsibility for the undertaking or execution of the event.  Funds provided are solely in a sponsorship capacity.

Applicants who have questions about eligibility or any aspect of the application should contact the City before completing the Event Support Application Form.

Details on the application review and decision process are included below:

1. All requests for support will be considered while having regard for the City's budget.
2. Only one (1) request per organization will be considered in a calendar year.
3. The CAO’s office shall review each event support application to ensure that all necessary information is provided to facilitate effective decision making.
4. Event Support Program applications that are incomplete will not be considered.
5. All support will be assessed in terms of the need for the project; cost effectiveness, financial viability; contribution to the quality of life in the community and community involvement/response.
6. City staff will process completed applications that meet all the required criteria.

Applications must be received by November 1^st of the current year in order to be considered for that year, pending there is still funding available.  Applications must be received a minimum of 30 days prior to the event happening.

Notification of acceptance for funding will take place after the Elliot Lake budget process. The annual budget process timelines vary and applicants need to take into account that approvals may not be granted in the time that suits their event, or particular needs.

1. Sponsorship granted under this program are to be used for the specific purposes outlined in the application. They are not transferable between events or groups without prior City staff approval.
2. Groups are encouraged to submit photos of their activity/event that can be used by the City to promote the Event Support Program and/or the municipality.   
3. Recipients must clearly promote the City’s support, either with the use of the logo on promotional material or in person at the event.  The City can provide a flag or logo as needed.